Online Review Platform

13 Online Review Response Examples to Easily Manage Your Online Reputation Across Multiple Platforms


Online Reviews such as Google Review or other review platform is crucial for attracting new customer and retaining loyal ones in the highly competitive hospitality industry, especially in Bali Google reviews have become an essential part of this reputation. That’s why responding to positive and negative reviews is vital for every hospitality business. At SATUVISION, we understand this and are here to help! Let’s dive into 13 Google review response examples that will keep your hospitality business thriving.

A Man Give Good Online Review

Responding to Positive Reviews

Positive reviews not only boost your online reputation but also strengthen your relationship with customers. Here are five response examples for positive reviews:

Appreciation and personal touch

“Thank you, [Reviewer’s Name], for your kind words! We’re thrilled you enjoyed your stay at [Your Business]. We look forward to welcoming you back soon.”

Highlight a specific compliment

“Thank you for your review, [Reviewer’s Name]! We’re glad you loved our breakfast buffet. Our team works hard to provide a delicious start to your day.”

Invite them back

“Thank you, [Reviewer’s Name], for the 5-star review! We can’t wait to see you again at [Your Business].”

Share with the team

“Hi [Reviewer’s Name], thank you for your positive feedback! We’ll share your compliments with our staff, who will be delighted to hear that they made your stay special.”

Connect on social media

“Thank you for your review, [Reviewer’s Name]! We’re happy you enjoyed your time with us. Don’t forget to follow us on social media to stay updated on our latest promotions and events!”

Looking to create a stronger online reputation for your hotel? Our previous blog post on Hotel SWOT strategy provides valuable insights on how to achieve this: SWOT Analysis for your Hotel in 5 Simple Steps

1 Star Online Review

Responding to Negative Reviews

Negative reviews can be challenging, but responding professionally and courteously can help turn the situation around. Here are eight response examples for negative reviews:

Address the issue and apologize

“Dear [Reviewer’s Name], we’re sorry to hear that your experience at [Your Business] did not meet your expectations. We apologize for the inconvenience and appreciate your feedback for our future improvement”

Offer a solution or rectify the problem

“Hi [Reviewer’s Name], we apologize for the issue you encountered during your stay. We’ve taken immediate action to address this problem and have spoken to the relevant team members to ensure it does not happen again.”

Take the conversation offline

“Thank you for bringing this to our attention, [Reviewer’s Name]. We apologize for any discomfort you experienced. Please contact our management team at [Email/Phone Number] so we can further discuss and resolve this matter.”

Show empathy and understanding

“Dear [Reviewer’s Name], we understand how frustrating this must have been for you. We sincerely apologize and are committed to making improvements based on your feedback.”

Ask for more information

“Hi [Reviewer’s Name], we’re sorry to hear about your negative experience. Could you please provide more details about the issue, so we can better understand and address your concerns?”

Stand by your policies but offer alternatives

“Thank you for your feedback, [Reviewer’s Name]. While we understand your disappointment, our policies are in place to ensure a fair experience for all our guests. However, we’re always open to discussing alternative solutions. Please feel free to contact us at [Email/Phone Number].”

Highlight your strengths

“Dear [Reviewer’s Name], we apologize for the inconvenience you experienced. We strive to provide excellent service and regret that we didn’t meet your expectations this time. We hope you’ll give us another chance to showcase our commitment to customer satisfaction.”

Thank them for their honesty

“Thank you for your honest review, [Reviewer’s Name]. We’re always looking for ways to improve, and your feedback is invaluable in helping us identify areas for growth. We hope to welcome you back in the future and provide a better experience.”


Responding to Google or other review platforms, both good and bad, is an essential aspect of managing your hospitality business’s online reputation. By using these 13 examples as a guide, you can craft professional and engaging responses that showcase your commitment to customer satisfaction.

Remember, it’s crucial to respond promptly, address concerns, and maintain a courteous tone. Doing so demonstrates your business’s dedication to providing excellent service, ultimately enhancing your online presence and attracting more customers.

Responding to online reviews for a hotel business can provide the advantage of improving customer satisfaction, increasing customer loyalty, and attracting new customers. SATUVISION has years of experience in the hospitality industry and has successfully provided the best digital solutions for hotel businesses. Create your digital presence for your hotel brand today with us!

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